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TitleEffective project-level information management: development of a standardized protocol for capturing metadata within the Baffin Bay Basins Project of the GEM-Energy Program
LicencePlease note the adoption of the Open Government Licence - Canada supersedes any previous licences.
AuthorDhesi, P; Haggart, J W; Brent, T
SourceGeological Survey of Canada, Technical Note no. 7, 2014, 10 pages, Open Access logo Open Access
PublisherNatural Resources Canada
Mediaon-line; digital
File formatpdf
Subjectsmiscellaneous; data base management systems; data collections; information geology; Metadata
Illustrationstables; screen captures; flow charts
ProgramGEM: Geo-mapping for Energy and Minerals Baffin Bay Sedimentary Basins - Canadian Arctic Petroleum Systems East (CAPSE)
Released2014 05 08
AbstractAlthough often neglected, the generation of metadata is a critical component of any project information management process. Ideally, a corporate standard should define the type of metadata content to be collected for all project-related geospatial files. In practice, metadata collection is typically ad hoc and up to individual practice and preference. The authors present a simple method by which metadata can be easily initiated by the project participant in the course of generating geospatial data files. The original data files with the associated metadata files are then transferred to the project information management leader for vetting and long-term archiving. Perception of metadata generation, and its general acceptance of value by working-level scientists, can benefit from simply defined practices that can be easily executed. The authors' methodology is a relatively simple and streamlined implementation process that meets the authors' information management duty to create metadata, while exploring practical and understandable procedures, and is reflected in a real, project-level case study. The methodology and procedures can stand for consideration within the broader long-term determination of best practices or development of standards for information management within Natural Resources Canada.
Summary(Plain Language Summary, not published)
Management of digital scientific files is a complex and challenging process. To ensure that necessary information in digital files can be readily accessed by current and future users, critical descriptors about the files, similar to key words, must be summarized as the files' metadata and this is the first step in cataloguing the scientific information contained in digital files. Generation of metadata is often overlooked, however, as it typically takes place at the end of the project cycle, when the originator has moved on to other tasks. Faced with a large amount of new scientific information generated within the Baffin Bay Basins project of the GEM-Energy Program, the authors developed a methodology whereby the originators of digital scientific files can easily catalogue the metadata for their files.

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